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[程序] iWork '09里面包含了电子邮件功能

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发表于 2010-8-5 16:30:13 | 显示全部楼层 |阅读模式
本帖最后由 aj001 于 2010-8-5 17:00 编辑

作者:不详    翻译:AJ001

Mail Merge in iWork '09


iWork ’09 包含了强大的电子邮件功能,他允许你在页面中创建文件,这文件可以从你的大量电子表格,或者地址簿中搜集数据。这些对创建信封,模板中填入大量人们的地址集姓名非常有帮助。这里介绍怎样使用它。

在你开始写文件前你需要创建你的数据。如果你需要从地址簿得到相关内容,这会非常简单,就像创建一个组,里面包含所有你索要使用的联系人的信息。如果你从电子表格中得到信息,你需要打开数字创建数据,他们将会添加到你的文件中。一般来说,这些是名字和地址的列表、但理论上社么都可以。

页面需要你数据的一个非常特殊的层,所以如果你设置不正确,他将不能工作。打开一个电子表格,确保一个标题行0标题列。你可以通过菜单中设置标题行为1标题列为0来实现。


然后,输入你的数据,在顶部使用灰色标头然后输入标题例如姓名地址。你的数据可以使任何东西,包括数学函数。例如一行可以包含个人月薪,另一行可以算出平均通过乘以月数除以12.一旦你完成,保存好你的列表到你记得的地方。


现在你可以打开页面开始创建你的文件了。在每个你想输入信息的点只要写类似于姓或者地址。然后你可以链接到你的列表或者地址簿中。如果你使用信封或者信模板,你会发现占位符已经出现在那了,作为默认设置链接到你指定的特殊数据了。


一旦你创建了你的占位符,打开检查窗口 (Command-Option-I)然后点击Link Inspector tab,这个按钮像带有白色箭头的蓝色圈。然后点击下面的 Merge tab 按钮。这样你可以连接文件到你的电子表格或者地址簿了。



你需要设置的第一部就是Merge source,你可以按选择键设置。你也可以把地址簿悬赏然后从下拉菜单中选择一个联系组,或者选择Numbers Document导向你前面创建的表格。


如果你使用模板或者默认占位符,你会发现已经有 “Merge Fields”存在。总的来说这些都用来配合地址簿使用的,但是页面会尽量连接到有例如名字标题的电子表格的卷宗。任何没有链接上的会显示红色。

创建一个合并项,选择你的占位符文章(例如姓)然后在Merge Inspector window中点击+按钮,从菜单选择 “Add Merge Field” 然后从下拉菜单中选择目标文件卷。这几不在你的地址簿,也不在你的电子表格中。你可以添加在发送区域,那里你曾经用来从你的地址簿卡输入数据的地方。


一旦你完成创建文件,在 Edit 菜单选择“Mail Merge.” 。在这你可以选择马上打印你的文件,或者创键从你接收的信件中挑选出来的新的文件。



原文标题:Mail Merge in iWork '09
原文地址http://www.macosxtips.co.uk/index_files/mail-merge-in-iwork-09.html
作者:不详

iWork ’09 has a great mail merge feature that allows you to create documents in Pages that gather data from a Numbers spreadsheet or from your Address Book. This is really useful for creating templates for things like letters and envelopes that automatically fill in names and addresses for a large amount of people. Here's how you set up mail merge using Pages and Numbers.


Before you start writing your document you need to create your data. If you want to get information from Address Book, this is as simple as just creating a new group containing all the contacts whose information you want to use. If you want to get information from a spreadsheet, you need to open up Numbers and create the data that will be added into your document. Normally this will be a list of names and addresses, but in theory it can be anything.

Pages requires quite a specific layout for your data, so if you don't set it up right, it won't work. With a blank spreadsheet open, make sure there is one header row and zero header columns. You can do this by going to the Table menu and setting Header Rows to 1 and Header Columns to 0.

Next, fill in all your data, using the grey header row at the top to enter the header titles such as First Name, Last Name, Address, etc. Your data can be anything, including mathematical formulas. For example you could have a column containing a person's monthly salary, and another column that works out their annual salary by multiplying the monthly column by 12. Once you have finished, save you spreadsheet somewhere you will remember.

Now you can open up Pages and start creating your document. At every point where you want to import some information, just write something like TheFirstName or TheAddress. Later on you can link these up to your spreadsheet or Address Book. If you are using one of the envelope or letter templates, you might find that this placeholder text already exists, and by default this is already linked into your Address Book. You can either delete it and create your own, or leave it and then later modify the settings to point it towards the specific data you want.

Once you have created all your placeholders, open the Inspector Window (Command-Option-I) and click on the Link Inspector tab, which looks like a blue circle with a white arrow in it. Then click on the Merge tab below that. This is where you can link your document to your spreadsheet or Address Book.

The first thing that you need to set here is the Merge source, which you do by pressing the “Choose...” button. You can either leave “Address Book” selected and choose a contact group from the drop-down menu, or select “Numbers Document” then navigate to the spreadsheet you created earlier.

If you are using a template and have kept the default placeholders, you might find that there are already a load of “Merge Fields” set. Generally these were made to work with Address Book, but Pages will do its best to link the fields to columns in your spreadsheet that have names like “First Name” or “Title.” Any fields that haven’t been linked will show up red.

To create a new merge field, select your placeholder text (for example, TheFirstName) then click the plus (+) icon in the Merge Inspector window. From the menu choose “Add Merge Field” and then select the data you want to import from the drop-down menu in the Target Name column. This will either be a field in your Address Book, or a column in your spreadsheet. You can also add sender fields, which import data from your own Address Book card.

Once you have finished created your document, go to the Edit menu and choose “Mail Merge.” From here you can either choose to print your document right away, or create a new document that has separate pages for each recipient of your letter.
发表于 2010-8-8 17:40:42 | 显示全部楼层
翻译似乎不是很准确。第一句里的mail merge feature是“邮件合并功能”,Pages、Numbers等软件名字是不要翻译的……
      这篇教程其实官网是有的,而且就是中文。你可以看看,然后再看你的翻译。
http://www.apple.com.cn/iwork/tutorials/#pages-mailmerge
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